City Commission Meeting Summary - February 27, 2008
The City Commission met in regular session and took the following action:
Item .1 – Recognized the City Attorney's Office as the recipient of the Chief Justice's Law Firm Commendation for 2008, recognizing the delivery of legal services on a pro bono basis
The following persons appeared before the Commission relative to this item:
- The Honorable R. Fred Lewis, Chief Justice of the Florida Supreme Court
- Ms. Chriss Nabb, Florida Legal Aid Services
- Staff of the Office of the City Attorney
Items 1-3 and 7-19 – Voted 5-0 to approve the staff's recommendations presented in Consent Agenda Items 1-3 and 7-19, taking the following action:
Item 1 – Approved the reappointment of Mr. Darrin Holloman to serve on the Sinking Fund Commission to a term expiring June 2010 (as recommended by Mayor Marks)
Item 2 – Approved the reappointment of Mr. Murray Wadsworth, Jr. to serve on the Environmental Code Enforcement Board to a term expiring November 2010 (as recommended by Mayor Marks)
Item 3 – Adopted Resolution No. 08-R-07, authorizing the Chief of Police to obtain prior written approval from the Florida Department of Transportation for the temporary closure of state roads for special events in 2008 (as recommended by the City Attorney)
Item 4 – PULLED FROM CONSENT the award of a contract for the Airport Enhanced Taxiway Centerline Pavement Marking Project – SEE BELOW
Item 5 – PULLED FROM CONSENT the award of a construction contract for the Airport Terminal Cooling Tower Replacement Project – SEE BELOW
Item 6 – PULLED FROM CONSENT the selection committee's ranking for the Land Planning Services for Welaunee Plantation – SEE BELOW
Item 7 – Approved an increase of $150,000 in the Magnet Lab Feeders Project #06115 to complete its construction, and authorized a supplemental appropriation of $150,000 from the RR&I Fund balance, for a total revised project budget of $1,650,000 (Option 1 as recommended by Electric Utility)
Item 8 – Authorized the City Manager to accept a Sam's Club Community Grant in the amount of $1,000 for the purchase of supplies to support the Fire Department's Incident Management Team during deployments (Option 1 as recommended by the Tallahassee Fire Department [TFD])
Item 9 – Approved the purchase of six Fleet replacement vehicles for Solid Waste Services from Kenworth of Central Florida, pursuant to Florida Sheriffs Contract #07-15-0827, for a total purchase cost of $1,296,950 (as recommended by Fleet Management):
- Three (3) 2008 Autocar WX64 front loader chassis with an E-Z pack Hercules 40-yard body, at a cost of $241,814 each, totaling $725,442
- Two (2) 2009 Autocar WX64 with a Galbreath U50OR-175 hoist, at a cost of $165,289 each, totaling $330,578
- One (1) 2009 Autocar WX64 chassis with a Hiel DPF python side laoder body, at a cost of $240,940
Item 10 – Approved the purchase of 11 Fleet replacement vehicles for the Water Utilities Department, for a total cost of $703,928.72, as presented (as recommended by Fleet Management):
From Ward International, pursuant to Contract #1285 --
- Two (2) 2008 International 6x4 chassis, at a cost of $106,093.29 each, totaling $212,186.58, with 2008 12-yard bodies purchased from Alabama Truck Body, pursuant to Contract #1494, totaling $12,036.26, for a total vehicle cost of $118,129.55 each, totaling $236,259.10 for the two vehicles From Orville Beckford, pursuant to Florida Sheriffs Contract #06-14-0821 –
- One (1) 2008 F150 extended cab 4x2, with safety lighting purchased from Dana Safety Supply, pursuant to Contract #1489, at a cost of $760.84, for a total vehicle cost of $18,785.84
- Three (3) 2008 Ford F250 4x2 diesel chassis, at a cost of $22,331 each, with a 2008 Reading service body U98ASW-PC purchased from Alabama Truck Body, pursuant to Contract #1494, at a cost of $4,870.17 each, totaling $14,610.51; and safety lighting installed by Dana Safety Supply, pursuant to Contract #1489, at a cost of $760.84 each, totaling $2,282.52; for total vehicle costs of $27,962.01 each, totaling $83,886.03
- One (1) 2008 F150 crew cab 4x2, at a cost of $25,270, with safety lighting installed by Dana Safety Supply, pursuant to Contract #1489, at a cost of $760.84, for a total vehicle cost of $26,030.84
- One (1) 2008 Ford sport trac 4x4, at a cost of $22,459, with safety lighting installed by Dana Safety Supply, pursuant to Contract #1489, at a cost of $760.84, for a total vehicle cost of $23,219.84
- One (1) 2008 Ford F250 4x4 diesel extended cab chassis, at a cost of $27,810, with a 2008 Reading service body U98XHH purchased from Alabama Truck Body, pursuant to Contract #1494, at a cost of $8,721.58; and with safety lighting installed by Dana Safety Supply, pursuant to Contract #1489, at a cost of $760.84, for a total vehicle cost of $37,292.42
- One (1) 2008 Ford F250 4x2 diesel chassis, at a cost of $24,141, with a 2008 Reading service body U98ASW-PC purchased from Alabama Truck Body, pursuant to Contract #1494, at a cost of $4,870.17, for a total vehicle cost of $29,011.17
From Flint Equipment Company, pursuant to Florida Sheriffs Association Construction Equipment Contract #07-15-0827:
- One (1) 2008 650J XLT John Deere Dozer, at a cost of $249,443.48
Item 11 – Approved the award of a five-year term contract for the testing of aerial devices (IFB 0003R-08-BM-BC) on the City Fleet, for the period March 1, 2008 through March 1, 2013, to Structural Technology, Inc., of Searcy, Arizona, low bidder meeting specifications, in the estimated annual amount of $36,455; and authorized an extension period of up to five (5) years provided if mutually agreeable at the time of extension (Option 1 as recommended by Fleet Management)
Item 12 – Approved the award of a five-year term continuing price agreement for the purchase of petroleum products (IFB #0233-07-BM-BC), i.e., gas and diesel for the City Fleet, for the period March 1, 2008 through March 1, 2013, to Eli Roberts & Sons, Inc., sole bidder meeting specifications, in the estimated annual amount of $4,250,000; and authorized an additional five-year continuation if mutually agreeable (Option 1 as recommended by Fleet Management)
Item 13 – Approved the award of a five-year term continuing price agreement for the purchase of lubricants and automotive fluids (IFB #0030-08-BM-BC) for the City Fleet, for the period March 1, 2008 through March 1, 2013, to Crawford & Sons Oil Company, sole bidder meeting specifications, in the estimated annual amount of $230,166.78; and authorized an additional five-year extension if mutually agreeable (Option 1 as recommended by Fleet Management)
Item 14 – Approved the award of a three-year term contract for truck hauling services (IFB #0002-08-ER-BC) to Tim's Hauling & Tractor Service, Inc. (Havana, FL), low bidder meeting specifications, in the amount of $300,000 over the term of the contract (Option 1 as recommended by the Department of Management and Administration [DMA]/Procurement Services)
Item 15 – Approved the award of three-year term contracts for the purchase of underground electrical materials and connectors (Bid #0010-08-AB-TC) to the following five firms, meeting specifications, for estimated annual expenditures of $384,377.04; and authorized contract extensions for two one-year periods should service prove to be satisfactory at the end of the initial three-year term (Option 1 as recommended by DMA/Procurement Services):
- Tri-State Utility Products
- HD Supply Utilities
- Gresco Utility Supply, of Wildwood, FL
- Wesco Distribution, Inc., of Orlando, FL
- Mayer Electric Supply, of Tampa, FL
Item 16 – Approved the award of a consultant contract for the College Avenue Drainage Analysis and Conceptual Design engineering services (RFQ #0003-07-ER-RC) to WilsonMiller, Inc., the consultant providing engineering services for the College Avenue Revitalization Project, in the amount of $71,500; and authorized funding in the amount of $100,000 from the 2005 Sales Tax Fund (304) unallocated balance for these consultant engineering services as well as staff costs for field survey and project management expenses (Option 1 as recommended by Public Works/Engineering)
Item 17 – Approved an engineering services task order for the final design and permitting of the Emory Court/Dupont Drive Area Flood Relief Project to Singhofen and Associates, Inc., through continuing consulting Contract #868, in the amount of $284,518.01 (Option 1 as recommended by Public Works/Stormwater)
Item 18 – Approved the proposed amended Transit Advisory Committee (TAC) ByLaws as presented (Option 1 as recommended by StarMetro)
Item 19 – Approved the minutes of the following City Commission meetings as distributed (as recommended by the City Treasurer-Clerk/Records Management):
- January 9, 2008 Special Pension Board Disability Hearing
- January 23, 2008 Regular Meeting
Items 4-6 (pulled from Consent) – Clarified that these items were exempt from the City's Charitable Contributions Preference Policy, and voted 5-0 to approve the staff's recommendations presented in Agenda Items 4, 5 and 6, taking the following action:
Item 4 – Approved the award of a contract for the Airport Enhanced Taxiway Centerline Pavement Marking Project (IFB #0064-08-KR-BC) to Hi-Lite Markings Inc., sole bidder meeting specifications, in an amount not to exceed $80,000 (Option 1 as recommended by Aviation)
Item 5 – Approved the award of a construction contract for the Airport Terminal Cooling Tower Replacement Project (Bid #0063-08-KR-BC) to Kelly Brothers Sheet Metal, Inc., low bidder meeting specifications, in the amount of $207,978 (Option 1 as recommended by Aviation)
Item 6 – Approved the selection committee's ranking for the Land Planning Services for Welaunee Plantation (RFP #0049-08-KR-RC), as follows; and authorized staff to negotiate and execute an agreement with the top-ranked firm, and if unable to negotiate an acceptable agreement, initiate negotiations with the next highest ranked firm (Option 1 as recommended by Electric Utility):
1. Wood & Partners, Inc.
2. Genesis Group
Items 20-22 – By consensus, introduced Ordinances Nos. 08-Z-05, 08-Z-06 and 08-O-16, and set the ordinances for public hearing on March 11, 2008, as recommended:
Item 20 was the introduction of Ordinance No. 08-Z-05, which would rezone 50 acres located at the northeast corner of Weems Road and Easterwood Drive from OS Open Space to M-1 Light Industrial District (allowing a prospective joint dispatch center on approximately 6.1 acres of the site and including the existing Animal Service Center on the easterly 8 acres of the site, and implementing Large Scale Comprehensive Plan Map Amendment PCM 070206, which is proposed for adoption on March 11, 2008), set for public hearing on March 11, 2008, at 6:00 p.m., in the Leon County Courthouse Commission Chambers (Option 1 as recommended by Planning).
Item 21 was the introduction of Ordinance No. 08-Z-06, which would rezone 1.12 acres located along Springsax Road near its intersection with Springhill Road from RP2 Residential Preservation 2 to MR-1 Medium Density Residential District (implementing Large Scale comprehensive Plan Map Amendment PCM 070207, which is proposed for adoption on March 11, 2008) (owners: Augustus Aikens, jr., Lawrence and Marva Carter, and James M. and Rosa L. Proctor Trustees), set for public hearing on March 11, 2008, at 6:00 p.m., in the Leon County Courthouse Commission Chambers (Option 1 as recommended by Planning).
Item 22 was the introduction of Ordinance No. 08-O-16, which would adopt the Cycle 2007-2 Amendments to the Comprehensive Plan, set for public hearing on March 11, 2008, at 6:00 p.m., in the Leon County Courthouse Commission Chambers (Option 1 as recommended by the City Attorney).
Item 23 – Voted 5-0 to approve an Affordable Housing Trust Fund Grant, in the amount of $125,000, to Lutheran Social Services of North Florida (LSSNF) to be used in conjunction with $125,000 funding provided by the Leon County Housing Finance Authority for the purchase of a 3.4-acre site on Balkin Road at Capital Circle Southwest, at a cost of approximately $250,000, to build 39 accessible and affordable low-income apartments for disabled citizens in the Tallahassee area; and to direct the staff to place a 15-year land use restriction on the property acquired with these funds as it relates to the 27 units not funded with the HUD 811 funding (Option 1 as recommended by Neighborhood & Community Services [NCS]) Commissioner Lightsey requested that staff provide information on public transit available to this site.
Item 24 – Voted 5-0 to approve the acquisition of 9.07 acres located between Messer Park and an existing Electric Utility warehouse/storage facility on Jackson Bluff Road across from the Utility Operations Center from the Rosenberg Family (Rose Printing Company) for the negotiated purchase price of $800,000, plus estimated closing costs of $10,000, for a total expenditure of $810,000, to be funded from Electric Utility Project Acquisition Project #02031 (Option 1 as recommended by Public Works/Real Estate).
Item 25 – Voted 5-0 to approve the acquisition of 0.6 acres of improved property containing a 2,182 square foot block building that was previously used as Church's Fried Chicken, located at 823 Lake Bradford Road, for the negotiated purchase price of $486,500 plus estimated closing costs of $10,000, for a total expenditure of $496,500, from the FSU Campus Development Agreement Fund 300 (Option 1 as recommended by Public Works/Real Estate)
Item 26 – Voted 5-0 to approve the ranking of firms to be awarded a four-year term contract for the City's purchase of distribution transformers, authorize staff to enter into negotiations with firms in the order of ranking to the extent necessary to select multiple firms, authorize the City Manager to approve and execute the contracts for a four-year period, and authorize staff to extend the contract for an additional three years of one-year each beyond the initial expiration date (Option 1 as recommended by DMA/Procurement):
For pole type transformers:
1. Tri-State Utilities
2. Electric Supply of Tampa
3. Hughes Supply
4. GRESCO
For pad mount transformers:
1. Tri-State Utilities
2. GRESCO
3. Hughes Supply
4. Electric Supply of Tampa
Item 27 – Voted 5-0 to approve the FY2008-FY2009 funding request for Cascades Park in the amount of $525,262, plus a 15% contingency of $78,789, totaling $604,051; appropriate this funding from the General Government Capital Improvement Fund Undesignated Balance; and authorize the receipt of funds from the State of Florida that reimburses prior expenditures by the City in the amount of approximately $145,686 (Option 1 as recommended by Utility Business & Customer Service)
Item 28 - Held a public hearing on Ordinance No. 08-O-07, introduced on February 13, 2008, and voted 5-0 to adopt the ordinance, amending the Water and Sewer Affordable Housing Exemption Provisions of the City of Tallahassee Code of General Ordinances, and related policy amendments (Option 1 as recommended by Neighborhood and Community Services [NCS]). There were no speakers on this item.
Item 29 - Held the second and final public hearing on Governor's Park Rezoning Ordinance No. 07-Z-66, introduced on December 4, 2007, with the first public hearing being held on January 23, 2008, and voted 5-0 to adopt the ordinance, rezoning six City-owned parcels around the intersection of Park Avenue and Blair Stone Road from TPA (Target Planning Area) and R-3 (Single- and Two-family Residential) zoning districts to the OS (Open Space) zoning district (PRZ #070032) (Option 1 as recommended by Planning). There were no speakers on this item.
Item 30 – Held the second and final public hearing on Ordinance No. 08-O-04AA, introduced on January 9, 2008, with the first public hearing being held on January 23, 2008, and voted 5-0 to adopt the ordinance as amended, amending the development standards in Section 10-253 Office Residential (OR-3) zoning district by changing the general intent of the district to reflect the updated Comprehensive Plan and to allow uses listed in the C-2 district in the first floor of a multi-story building containing office and/or residential uses above the first floor, previously amended to add the conditions recommended by the Planning Commission (Option 1 as recommended by Planning). There were no speakers on this item.
Item 31 - Held the first of two public hearings on Ordinance No. 08-O-11, introduced on February 13, 2008, which would amend the DI Institutional/Cultural/University Transition areas District, designating additional properties subject to design review by the Urban Design Commission (UDC) and establishing UDC procedures in the Land Development Code; announced the second and final public hearing was set for March 26, 2008 (Option 1 as recommended by Planning). There were no speakers on this item.
Item 32 - Held a public hearing on Ordinance No. 08-O-12, introduced on February 13, 2008, and voted 5-0 to adopt the ordinance, expanding the written notice requirements to property owners from 500 feet to 1,000 feet of properties subject to rezoning, including Planned Unit Developments (PUDs), and adopt Notification Fee Resolution No. 08-R-06, increasing the filing fee for rezoning, including PUDs and Comprehensive Plan Map amendment applications (Option 1 as recommended by Planning). There were no speakers on this item.
Item 33 - Held a public hearing on Ordinance No. 08-O-15, introduced on February 13, 2008, (Commissioner Lightsey sponsored the ordinance.) which would revise the Board of Adjustment and Appeals hearing procedures; by consensus, the public hearing was continued to April 23, 2008, allowing time for the Planning Commission to review the ordinance for consistency with the Comprehensive Plan (Option 1 as recommended by the City Attorney). There were no speakers on this item.
City Commission Information and Sharing of Ideas:
Commissioner Lightsey commended City Manager Thompson on the well-deserved honor of being one of 11 African American women recognized for Excellence in Leadership.
Commissioner Gillum requested that the staff bring back a written explanation of the Rooming House Fee calculation.
Unagendaed: Mayor Marks complimented an article in the Tallahassee Democrat regarding citizen centric budgeting, which had been promoted by City Auditor Sam McCall and Assistant to the City Manager Michelle Bono.CTC:RM:ecg:02-29-08