Vendor Information
Below is information concerning vendor registration, vendor forms & applications, and frequently asked questions concerning vendor related issues.
How to register as a Vendor
You may register with the City of Tallahassee as a regular vendor in one of the following ways:
- Register with DemandStar (optional) - to receive Bid Information
- Minority Business Enterprise Registration (links to forms below also)
Vendor Forms & Applications
The forms below are in Adobe PDF format and require Adobe Acrobat reader to view and print.
- Invitation to Quote Form
- Pay Request Form
- Prequalification Form
- Written Quote Form
- MBE Certification Application
- MBE Re-certification Application
Frequently Asked Questions
How can I get a copy of a solicitation package?
Contact Procurement Services at 850-891-8280. Bids for Construction projects are generally only released through the City's Engineering Department or Procurement Services and almost always require payment in advance. If you are a subscriber to DemandStar System, packages may be obtained through them.
What are "Local Preferences"?
The City's Local Preference in procurement is established under City Ordinance No.99-O-0059. It provides for up to a 5% preference to those businesses located in Leon, Gadsden, Jefferson and Wakulla counties. In other words, if the low bidder is not "local", and the second bidder is and is within the appropriate percent prescribed by ordinance, then the City may award the bid to the second "local" bidder. View the City of Tallahassee ordinances governing local preferences (PDF).
What are "Charitable Contribution Preferences"?
In accordance with Section 2-92, City of Tallahassee Code, Ordinance # 06-0-47AA, bidders may qualify for a preference under this solicitation based on contributions made to health and human services agencies, which are qualified as such by the United Partners for Human Services, or the local United Way. To qualify, the contribution(s) must have been made within the twelve-month period preceding the date bids are due to be submitted and must be certified, on the form provided by the City, by the receiving agency. Charitable vendors shall provide copies of all applicable contribution letters with each bid. View the City of Tallahassee ordinances governing local charitable preferences (PDF).
How do I obtain information about City of Tallahassee solicitations or about awarded solicitations?
Visit Procurement Services Bid/RFP information page.
What are the procedures for conducting a demonstration of our company's products & services? Whom do we contact?
We would prefer that you contact Procurement Services at 850-891-8280. Procurement Services can then direct you to the individual(s) who would be best suited for you to contact.
How do I obtain vendor participation policies and information about the City of Tallahassee's Minority Business Enterprise Program?
Visit Minority Business Enterprise's information page or contact the City's Economic Development Office, Minority Business Division at (850) 891-8886.