City Projects Online Project Review
The City of Tallahassee's Growth Management Department (GMD), in its continuing efforts to provide the most efficient and effective service possible, offers access to City Projects, as brought to you by ProjectDox, for electronic submittal and review. Please visit our City Projects Reviews Page for a complete listing of available reviews.
What Online Review Means to You
Online submittal and electronic review means reducing the amount of paper necessary for submittal and allows you to submit your application, supporting documentation and pay fees from the convenience of your office. Upon submittal of an application via the web application portal, you'll receive an email inviting you to log into your personalized secure web account in City Projects. If your review requires an initial documentation submittal, you will receive an email invitation to an assignment called "Applicant Checklist" where you will complete this submittal. You will receive automated emails as your review moves through the process and City Projects will be your workspace for resubmittals. Find more specific information about each review on our City Projects Reviews Page.
Electronic Submittal of General Application Data
To begin the application process, visit our online application portal at https://cityprojects.talgov.net. You will be prompted to furnish the same information requested from the previous paper applications of the past, including people and contacts. For these individuals you will also be asked to input their email information. The individual listed as the Applicant will be the individual who is notified about documentation upload and fees due. All individuals listed with a valid email address will be invited to the City Projects Review site; therefore, it is important to have them listed initially. After all required information is entered, you will be given an opportunity to review your entries and make any needed changes, prior to submitting the application. Once your submittal is complete, you will receive an email providing your Project/Permit Number and a link to the City Projects review site. If this is your first time using City Projects, your first steps will be set your new password using the temporary password sent from the City Projects ProjectDox site, download components from the link located on the login screen and add the site to your list of trusted sites. For more information on downloading the components and adding City Projects to your trusted sites list, please reference the Getting Started with City Projects guide.
A checklist of required documentation and other documentation including forms can be found on Talgov.com under the City Project Reviews link. Please note that all files must be named using the naming conventions for the review. A listing of these can be found for each review listed under the "City Project Reviews" link. Any deviations to these will slow or stop the review process. Documentation that requires engineer, architect, surveyors or notaries signatures & seals can now be done using digital signatures. For more information on digital signatures please visit our Certificate Authority page.
Please note that the review will not start until you receive an email alerting you that the application is complete. If you are applying for an agenda review, please note that deadlines have not been altered and you must have confirmation from the Intake staff that your submittal is complete before the deadline.
As part of the communication process we ask that all email correspondence be completed through the "Topics and Notes" feature, which allows viewing of the communication by everyone who has access to the project. You can expect to receive email updates regarding the progress of your application including exact fee amount, meeting dates, reviewer's feedback, etc.
Completion of Project and Approval Documents
One of the biggest changes with the adoption of City Projects is that you will no longer receive paper stamped copies of your approved plans, certificates or letters. These and all other correspondence will be accessible electronically on the City Projects site. Upon approval of a project, you may print the electronically signed and/or stamped approval documentation located within the project. The City Projects project will remain available for an allotted time as outlined for each review. If the allotted time to access the review has expired, you may obtain a copy from Records Management by completing their online records request form.