So you're planning an event? Well you've come to the right place! Whether it's a private event, an athletic tournament, or a public festival, we can help you make your event permitting process as easy as possible. From services to permitting assistance to best practices, our Special Events division can make it happen! Please allow 30-60 days for most permits to be processed. Permit information can be requested through our Special Events Division at 891-3885.
Annual Special Events
Interested in Having Your Event Co-Sponsored?
The Tallahassee City Commission has established a Special Event Committee, which will be responsible for making recommendations to the City Commission on which events should receive city co-sponsorship and what level of in-kind services. Applications for FY2017 events (October 2016 - September 2017) must be received no later than 5:00pm on Friday, June 3, 2016
Download the Event Co-Sponsor Information and Application Packet (PDF)
Private Events (Parties, Weddings, Family Reunions, etc.)
When planning a private function at one of our beautiful parks, you'll need to complete a few things before you send out the invitations. If you need additional services such as trash cans or audio services, please see Services Offered below.
If you are a tournament organizer, group or non-city sports league who would like to reserve a field, you can do so by following the field reservation process.
Public Events (Runs, Festivals, Block Parties, Fundraisers, etc.)
Residents, Visitors and Businesses of Tallahassee LOVE Special Events! The Special Events Division permits over 300 events per year and we want yours to be next! Once you've checked the date availability at the park or location you are interested in, please complete at minimum the Special Events Application and return to the Special Events Division. Your event will be processed and you will receive an email with a checklist of items still needed along with your cost estimate.
Cascades Park Events
Want to use Cascades Park for your event?
The first step in the planning process is to check out our Event Planning Kit (PDF), designed to help you get your event in order.
Because Cascades Park is in high demand, we have put a procedure in place to allow the public to reserve the park for events. More details are available on the Date Request Form (PDF).
The City offers Audio services including technicians and equipment for special events and functions on a limited basis. Events are limited to evenings and weekends only. Our staff is equipped to handle all types of indoor and outdoor events from press conferences and meetings, to live bands and dance accompaniment. Please be sure to download the request form above to schedule your date today!
Need a stage? We have that too! Our Showmobile Stage has been seen at all Downtown Get Downs, Winter Festival and Celebrate America to name a few. The stage surface measures 32' by 15' with a height of 4' off the ground. The cost for the showmobile is $82.75 per hour + tax if applicable for non-profit organizations and $98.25 per hour + tax for others. A 4 hour minimum is required for all Showmobile rentals.
Other City Services
Other services the City offers for events include, trash cans, street sweeping, electrical hook up, street closures, security and much more! These items may be requested through the Special Events Application.
Mobile Food Vendor Program
Do you have a Food Truck? A Food Trailer? A Hot Dog Cart? This program is for you! The City offers locations downtown and throughout our City parks where you can park your truck, cart or trailer and sell your wonderful cuisine! Complete the above application and provide all requested documentation and we can get you permitted today!